SharePoint vs Confluence

If you are looking for a collaboration tool for your team or organisation, you might be wondering how SharePoint and Confluence compare. Both are popular platforms that offer different features and benefits.

In this blog post, I will compare the similarities and differences of both tools.

What is SharePoint?

SharePoint is a Microsoft product that integrates with the Office suite and other Microsoft applications.

It is mainly used for storing, managing, and sharing files and documents across teams and departments.

SharePoint also allows you to create sites, pages, lists, and workflows to organise your work.

What is Confluence?

Confluence is an Atlassian product that integrates with Jira, Trello, and other Atlassian applications.

It is mainly used for creating, editing, and publishing wiki pages and blogs that capture your team’s knowledge and ideas.

Confluence also allows you to collaborate on projects and plans using whiteboards, macros, templates, and comments.

confluence logo

Similarities between SharePoint and Confluence

User Interface and Ease of Use

Both SharePoint and Confluence prioritise a user-friendly experience through their intuitive interfaces, aiming to enhance user navigation and engagement.

SharePoint’s interface, characterised by its integration with the Microsoft Office suite, offers a familiar environment for users accustomed to Microsoft products.

Its navigation is structured around sites, pages, and lists, allowing for easy access to various content repositories and collaboration spaces.

sharepoint interface

Similarly, Confluence boasts a clean and straightforward interface that encourages content creation and collaboration.

Its user-centric design enables users to quickly find, create, and edit content without unnecessary complexities.

confluence interface

Document Creation and Editing

Both SharePoint and Confluence excel in facilitating document creation and collaborative editing, catering to teams that rely on effective content management.

SharePoint offers a wide array of document creation tools, allowing users to create rich content with text, images, tables, and multimedia elements.

Its version history feature ensures that past iterations of documents are preserved, enhancing accountability and simplifying content tracking.

Confluence, too, empowers teams to create dynamic content through its intuitive editor.

Moreover, it emphasises collaborative editing, enabling multiple users to work on a document simultaneously, fostering real-time collaboration.

Integration with Third-Party Tools

SharePoint and Confluence acknowledge the importance of integrating with external applications and services to enhance team productivity and streamline workflows.

SharePoint’s integration with the Microsoft ecosystem is a hallmark feature, seamlessly connecting with Microsoft Office tools like Word, Excel, and Outlook.

This integration enables smooth file sharing, collaborative editing, and consistent data synchronisation.

Confluence, on the other hand, offers integrations with a wide range of third-party tools through its marketplace.

This allows teams to connect Confluence with popular services such as Jira for project management, Trello for task tracking, and more.

Differences between SharePoint and Confluence

Customisation and Flexibility

When it comes to customisation, SharePoint and Confluence offer varying levels of flexibility to tailor the platforms to organisational needs.

SharePoint boasts extensive customisation capabilities through tools like SharePoint Designer and Power Platform.

This enables organisations to create tailored workflows, applications, and integrations, making it suitable for highly specialised use cases.

In contrast, Confluence focuses on customisation through templates and macros.

While it might offer fewer customisation options compared to SharePoint, its simplicity in customising content structures and styles makes it approachable for teams seeking quick adaptations without complex development efforts.

Pricing Models

SharePoint and Confluence employ different pricing models, accommodating various budget considerations and organisational sizes.

SharePoint’s pricing often depends on licensing tiers and user counts, making it ideal for larger enterprises with the resources to invest in comprehensive collaboration solutions. Read more here.

sharepoint pricing

Confluence, on the other hand, offers more flexible subscription plans that can scale with team size.

Additionally, both platforms may provide free tiers or trial periods, allowing organisations to test their suitability before committing.

confluence pricing

Ecosystems and Add-ons

The ecosystems of add-ons, plugins, and apps available for SharePoint and Confluence contribute to their extended functionalities.

SharePoint’s ecosystem includes a wide array of third-party integrations, offering solutions for everything from data analytics to project management.

Its integration with Power Apps and Power Automate further extends its capabilities.

Confluence’s marketplace similarly provides a diverse range of apps and integrations, enhancing its collaboration features.

These extensions enable organisations to customise their experience and add specialised functionalities as needed, effectively tailoring the platforms to their unique requirements.

Summary

SharePoint’s focus on document management, intranet portals, and enterprise-level collaboration is unmatched for larger organisations with intricate compliance needs.

Confluence’s emphasis on content creation and team collaboration shines for teams seeking a streamlined approach to sharing knowledge and fostering real-time interactions.

Depending on your needs and preferences, you might find one tool more suitable than the other. To help you decide, you can try both tools for free or compare their pricing plans.