Inconsistent, cumbersome and slow. These are just some of the words we regularly hear when discussing business processes and workflows with clients. So why are many businesses still using spreadsheets or physical paperwork to manage their processes?
A poorly managed business process can have many negative impacts on your business including revenue and time, both of which can affect the growth of your business. Employees can become increasingly frustrated when a process becomes too labour intensive for little reward, impacting employee morale. Other risks include the lack of governance which can lead to colleagues not following a process correctly, and the lack of technology investment from a business.
Many businesses are unaware that included in their Office 365 subscription there are tools to help alleviate many of the employee frustrations mentioned above and can help improve time management whilst saving on costs. Microsoft PowerApps and Microsoft Flow have been developed to take previously labour-intensive processes and turn them into more automated workflows that can allow a business to become more streamlined and efficient.
Every business operates at least one process that they wish was digital. Whether that be for expenses or leave requests, but a regular issue that we come across is that many ‘off the shelf’ solutions don’t fit with their requirements.
Microsoft PowerApps was developed to allow businesses to create their own app solution that can work with their business. You have the power to sync up processes that once would have been manually updated. Your app can integrate with data that you may already have in SharePoint, SQL and Dynamics or can be a standalone application.
We come across many businesses who still use paper-based processes to start an order process or a create a new product. Fundamentally, the processes do work but they are slow and are prone to errors – let’s be honest, it’s very easy to misplace or avoid a step with a piece of paper – and are not fit for purpose is 2019. But with Microsoft Flow, the number of errors can be significantly reduced.
The building of a new automated process has never been so easy and can be built to suit your business requirements. You’re able to create a flow that adheres to a strict order of steps, individuals or teams can have multiple alerts notifying them when they are to complete their part of the process, allowing complete visibility of a projects status.
Streamlining has never been so important to businesses. It can save both time & money, but more importantly, it can demonstrate how technologically advanced you are against your competitors. By having better processes and automation, you’re able to speed up the development of your product(s), have them shipped to customers quicker and build a happier and more productive workforce. All of these combined will help lead you to a more successful business.
Valto have been at the forefront of helping businesses improve their processes and workflows by building PowerApps and automated Microsoft Flow solutions. All of which have led to more streamlined organisations.