The system will automatically chase up outstanding tasks that need to be completed to ensure nothing is forgotten
What is an Employee Onboarding System?
An employee onboarding system is designed to help streamline the recruitment process. It is an information platform for your new starter and tracks tasks required for your new employee to get started.
Our Employee Onboarding System built within Microsoft 365 (formerly known as Office 365) is split into four key modules that will digitally transform your recruitment process. Read on to discover how!
1. Pre-Onboarding Extranet
Before your new joiners first day there is a lot of information you will want to provide them. Our system will allow you to engage with your new starter even before they have joined via a SharePoint Extranet.
A pre-onboarding extranet built with SharePoint Online provides a digital new starter pack that gives useful information such as preparing for a new starters first day, how to find us and high level company information.
2. Employee Onboarding System Intranet
Once your new employee has started you can provide them a more detailed Sharepoint intranet to access now they have their own Office 365 login credentials.
This company portal will be jam packed with useful resources such as quick links to business applications, details of how you work, company policies, news from around the business, meet the senior leadership team and so much more!
3. Department SharePoint Sites
New starters often want to be provided with specific information surrounding the department they are joining. Our system provides SharePoint Online sites for you key departments to provide useful information.
Such as what that department delivers to the wider business, who is the head of department, existing members of the department, recent projects and any onboarding information that is specific to that department.
4. Managing Tasks with an Employee Onboarding System
The most challenging part about the employee onboarding process is ensuring that critical tasks are completed and in the correct order.
Our system has a new starter checklist that will send notifications to key members of staff from different department to complete important tasks.
These will include tasks for IT for deploying hardware, actions for Finance to add the new starter to payroll and other essential HR processes.
The system will also issue tasks for the new starter. These could be to read your company policies and provide key documentation.
Benefits of an Employee Onboarding System
Safely store all of your employee details in a secure database within Microsoft 365
Our system works with the Office 365 licenses your already have and we do not charge any reoccurring license fees
All of the modules of our system are built using Office 365 products such as SharePoint Online and Power Automate
What is onboarding process?
Onboarding is the action of taking on a new employee to your organisation. This can be full of challenges and new starter processes can easily miss critical steps.
Our product will take your new starter form and digitally transform it into a fully managed process. It will help you streamline your human resources and recruitment processes to make onboarding a breeze.
Why use an Employee Onboarding System?
It is often difficult to ensure that all of the tasks for onboarding a new starter have been remembered.
However, if something is missed it can given the new starter a bad first impression of the business. It can often lead to inefficiencies, duplication of efforts and an overall bumpy start for your new employee.
Using a Employee Onboarding System will make sure that your new starter has all of the information they require and manage all of the tasks required to ensure the recruitment process is as smooth and stress free.
Integrating Policies with Employee Onboarding System
If you have already purchased Valtos controlled document system to manage your organisations policies review and approval cycle, this product will directly integrate with our Employee Onboarding system.
When a new employee joins via our onboarding system, it will automatically issue them the key policies they must read and track that they have digitally accepted they have read them.
For more information on our controlled document system, we outline everything you need to know about ISO 9001 QMS in Microsoft SharePoint.
See what our amazing clients are saying
Hugh and team are professional, responsive and excellent at taking ideas and translating them into reality. It was a pleasure collaborating with them on the project.
Your Space Trustee
Would highly recommend.
Bailey & Associates
Hall Green Software Training
Head of IT
Chetham's School of Music
Head of Finance
Head of IT