Office 2019 vs Microsoft 365 – What are the differences?

Microsoft 365 vs Office 2019

Office 2019 and Microsoft 365 are both widely used by millions of companies worldwide. Office 2019 and Microsoft 365 both offer users similar applications, although there are a few key differences between the two.

What is Microsoft 365?

Microsoft 365 includes Microsoft PowerPoint, Excel, Word, OneNote, Planner, Teams, SharePoint and much more. It is essential for any business as every application within Microsoft 365 work together and connect seamlessly. Microsoft 365 is also cloud based which enables you to work from any device, anywhere in the world, if you have an internet connection.

What are the benefits of Microsoft 365?

Real time collaboration

With a Microsoft 365 subscription you also receive extra online storage and cloud connected features that help you collaborate with members of your team in real time. Additionally, Microsoft 365 lets you share mailboxes, calendars, and contacts. This makes scheduling meetings easy and saves time going back and forth.

Yammer is also a feature within Microsoft 365. This feature has a news feed section. Any posts in the news feed will instantly notify the entire team. Anyone can comment on these posts, and it is similar to having a social network for your organisation.

Automatic upgrades

Microsoft 365 includes automatic upgrades. This means that whenever Microsoft release any updates, they will be performed automatically so you will always have the latest version of the software available at no extra cost. In addition to always receiving the latest updates, software, and tools, any new security updates and bug fixes will also be applied automatically to ensure full protection.

Microsoft 365 licenses

Microsoft 365 licenses are paid for on a per user, per month basis. There are many different business options, including:

  • Microsoft 365 Business Basic
  • Microsoft 365 Business Standard
  • Microsoft 365 Business Premium
  • Microsoft 365 for Business or Enterprise

Continuous technical support for the duration of your Microsoft 365 subscription is included at no extra cost.

Microsoft 365 licenses

What is Office 2019?

Office 2019 also comes with all the applications that are included in a Microsoft 365 subscription, such as Word, Teams, PowerPoint, Excel and more.

Office 2019 does come with the capability to download the apps onto your mobile phone. Although, this only allows access to the applications most basic features and does not include any extras. This has the potential make on-the-go collaboration more difficult for its users.

office 2019

What are the benefits of Office 2019?

Remote working capabilities

Office 2019 users can connect their account to the cloud so that remote working is made easier. Although, unlike Microsoft 365, which comes with OneDrive storage space, Office 2019 does not. This means that Office 2019 users do not get access to the online versions of apps such as Word, PowerPoint, and Excel. Therefore, you would have to manually transfer your files from each device. This is especially challenging when the modern workplace is becoming increasingly reliant on hybrid working.

Office 2019 Licenses

Office 2019 is a one-time purchase. This means that once you have purchased Office 365 you can use it for as long as you like without any additional cost. Although, this also means that when Microsoft update their software, you would have to purchase the latest version again at full price to enjoy any software, tools, security, or bug fix improvements.

Office 2019 does not include ongoing technical support, but Microsoft does supply users with initial installation support.

Conclusion – Microsoft 365 or Office 2019?

To conclude, for business users it seems that a Microsoft 365 subscription would be the most beneficial option between both Microsoft 365 and Office 2019. This option allows organisations to customise their subscriptions to better suit their needs based on their business size and number of users.

Furthermore, whilst Office 2019 is still relatively new, Microsoft have announced that extended support for Office 2019 is going to be phased out and subsequently end in 2025. Although users will still be able to use apps that are included in their purchase, no more updates or security fixes will be released for the software after that time.

Therefore, the fact that Microsoft are phasing out Office 2019, alongside the fact Microsoft 365 includes many additional benefits, it makes sense for business users to make the jump to Microsoft 365.

FAQ’s

Microsoft have announced that extended support for Office 2019 is going to be phased out and subsequently end in 2025. Furthermore Microsoft 365 has many additional benefits, we would suggest purchasing Microsoft 365 instead.

Office 2019 has not been discontinued. Although, Microsoft have announced that extended support for Office 2019 is going to be phased out and subsequently end in 2025

Office 2019 is a one-time purchase. This means that once you have purchased Office 365 you can use it for as long as you like without any additional cost.

Popular apps such as Word, Excel, PowerPoint, Outlook, OneDrive, OneNote, and many more are available within Microsoft 365

Yes, Microsoft 365 consists of family, business, and enterprise plans.

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Valto are Microsoft 365 Specialists who provide a full range of services for the platform. This includes Support, Training, Adoption, Consultancy and Migration. Learn more about the Valto story or Contact Us, our number is 03335 779 009.

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