The system will automatically chase up outstanding tasks that need to be completed to ensure nothing is forgotten
What is an Employee Onboarding System?
An employee onboarding system is designed to help streamline the recruitment process. It is an information platform for your new starter and tracks tasks required for your new employee to get started.
Our Employee Onboarding System built within Microsoft 365 (formerly known as Office 365) is split into four key modules that will digitally transform your recruitment process. Read on to discover how!
1. Pre-Onboarding Extranet
Before your new joiners first day there is a lot of information you will want to provide them. Our system will allow you to engage with your new starter even before they have joined via a SharePoint Extranet.
A pre-onboarding extranet built with SharePoint Online provides a digital new starter pack that gives useful information such as preparing for a new starters first day, how to find us and high level company information.
2. Employee Onboarding System Intranet
Once your new employee has started you can provide them a more detailed Sharepoint intranet to access now they have their own Office 365 login credentials.
This company portal will be jam packed with useful resources such as quick links to business applications, details of how you work, company policies, news from around the business, meet the senior leadership team and so much more!
3. Department SharePoint Sites
New starters often want to be provided with specific information surrounding the department they are joining. Our system provides SharePoint Online sites for you key departments to provide useful information.
Such as what that department delivers to the wider business, who is the head of department, existing members of the department, recent projects and any onboarding information that is specific to that department.
4. Managing Tasks with an Employee Onboarding System
The most challenging part about the employee onboarding process is ensuring that critical tasks are completed and in the correct order.
Our system has a new starter checklist that will send notifications to key members of staff from different department to complete important tasks.
These will include tasks for IT for deploying hardware, actions for Finance to add the new starter to payroll and other essential HR processes.
The system will also issue tasks for the new starter. These could be to read your company policies and provide key documentation.
Benefits of an Employee Onboarding System
Safely store all of your employee details in a secure database within Microsoft 365
Our system works with the Office 365 licenses your already have and we do not charge any reoccurring license fees
All of the modules of our system are built using Office 365 products such as SharePoint Online and Power Automate
PowerApps onboarding template
A PowerApps onboarding template allows you to streamline your onboarding process by automating a host of tasks. Whether it’s a new hire or an entire team that needs to get to grips with PowerApps, there are tools within the Microsoft Power Platform that can give them everything they need to get started.
The PowerApps Office Template Series includes the Onboarding Tasks application. This is an incredibly useful tool when it comes to staff onboarding, as it allows you to keep track of your team and their progress through the process. Here at Valto, we can help you set up your PowerApps onboarding template and ensure that your onboarding is smooth and user-friendly.
What is PowerApps onboarding?
PowerApps onboarding is the process of getting your staff and IT infrastructure ready to use PowerApps. The Onboarding Tasks app serves as a PowerApps onboarding template and can be used to streamline your onboarding process. Using the Onboarding Tasks app, your team can create their Office 365 user profile and keep track of all their onboarding tasks.
Can I use PowerApps onboarding templates?
There are a handful of prerequisites that you need to meet in order to use a PowerApps onboarding template. You need to be signed up to PowerApps and have a SharePoint Online global administrator account. Then, you need access to a Power BI account. Once you have installed Power BI Desktop, you can clone your project to your local storage and use your template successfully.
PowerApps Onboarding Tasks
PowerApps Onboarding Tasks is a versatile and intuitive application that has been designed specifically with onboarding in mind. With easy adoption, your team will be able to get to work with absolutely no delays. Specialist PowerApps services from Valto are here to help you prepare for your onboarding and get the most out of PowerApps Onboarding Tasks.
PowerApps Onboarding Tasks also connect to Microsoft Graph API operations to give you a visual understanding of your onboarding progress. The PowerApps Office Template series is also found within the Onboarding Tasks suite. This allows you to deliver your Office 365 data to your application quickly and easily.
Tailor your experience
To make managing your onboarding easier, PowerApps Onboarding Tasks features several admin-only screens that allow you to tailor your applications to best suit the needs of your team. For the very best advice regarding your app development, you need expert PowerApps consulting services from Valto.
Easy Office 365 profile management
PowerApps Onboarding Tasks connects to all your Office 365 products and allows users to easily manage their profiles. With up-to-date profiles, your team will be able to connect and communicate with no issues. Your management-level accounts will be able to see more detailed information about other users, including their onboarding progress.
Frequently Asked Questions
What is onboarding process?
Onboarding is the action of taking on a new employee to your organisation. This can be full of challenges and new starter processes can easily miss critical steps.
Our product will take your new starter form and digitally transform it into a fully managed process. It will help you streamline your human resources and recruitment processes to make onboarding a breeze.
Why use an Employee Onboarding System?
It is often difficult to ensure that all of the tasks for onboarding a new starter have been remembered.
However, if something is missed it can given the new starter a bad first impression of the business. It can often lead to inefficiencies, duplication of efforts and an overall bumpy start for your new employee.
Using a Employee Onboarding System will make sure that your new starter has all of the information they require and manage all of the tasks required to ensure the recruitment process is as smooth and stress free.
Integrating Policies with Employee Onboarding System
If you have already purchased Valtos controlled document system to manage your organisations policies review and approval cycle, this product will directly integrate with our Employee Onboarding system.
When a new employee joins via our onboarding system, it will automatically issue them the key policies they must read and track that they have digitally accepted they have read them.
For more information on our controlled document system, we outline everything you need to know about ISO 9001 QMS in Microsoft SharePoint.
What is a PowerApps onboarding template?
A PowerApps onboarding template is a useful program that allows you to easily send your Microsoft 365 data to any device, as well as streamline your onboarding process with automation. PowerApps Onboarding Tasks also provides an onboarding checklist for all your staff, allowing you to track progress with ease.
Contact our SharePoint Experts
Video Demo of a SharePoint Employee Onboarding System
What Our Customers Are Saying
"Valto's sharepoint solution has transfrmed the way we store, organise, and access info. They have designed a tailored sharepoint environment that aligns perfectly with our business objectives and processes. The solution has empowered us to centralise our documents, create efficient workflows, and establish effective knowledge sharing practices."
"Thanks to Valto's Visitor Registration App, we have gretaly improved our visitor management process. This has resulted in better security, and a more welcoming experience for our visitors. We highly recommend Valto for their expertise in developing customised visitor registration solutions that meet the unique needs of organisations like ours."
"With Valto's employee onboarding system, it has transformed our onboarding experience - New hires now have a centralised place for all of their onboarding and training needs, which can be personalised to them - Great work "