With a Microsoft 365 licence, you are able to add user licences to your subscription throughout the year without any extra charges.
You can utilise your Microsoft 365 licence on up to 5 different devices including mobile devices so that you have access to your applications wherever you are.
There is a range of licences available to you, allowing you to choose the licence that will work for you and your business, which means you only need to pay for what you will use.
It can be quite tricky to understand what licence you need when you are looking to utilise Microsoft 365. There are quite a few options depending on what your needs are and what services you would like to use.
Getting your Microsoft 365 licencing correct is important to ensure you are not overpaying for too many users or services you do not require.
How Microsoft 365 Licences work
Microsoft licences have evolved over the years to match their ever-evolving technology and new and updated apps and services.
The cost of the licences will depend on how you are using Microsoft 365. There are both home and business licences available with Microsoft 365. The home version is controlled by a single user whilst business licences are controlled in the Microsoft 365 administration portal by either an inhouse IT team or an IT partner like Valto.
When you sign up for a business subscription, you can choose the number of licences you will need depending on the number of users you have. You can add more licences to your subscription at any time and you can reassign a user licence to a different or new user if needed.
You are also able to assign users different licences, so if you have a team of users that have varying different roles, or that will use different applications, you are able to tailor the licence use for each role within your organisation.
If you need to reduce the number of your licences you are able to do so, which ensures you are not paying out for licences which are not in use.
How to pay for a Microsoft licence
There are a few different options when purchasing your Microsoft 365 licences. You can purchase through a Microsoft partner like Valto. We are able to set up all the licences for you and guide you through the different pricing structures and which subscription would be the best for your business. Our technical support team will be able to support you with any changes to your licencing and deal with all the billing on your behalf.
Use your licence on multiple devices
A Microsoft 365 licence allows the user to install their Microsoft applications onto up to 5 different devices. This means you can be logged into a PC, Laptop, phone and another 2x devices with the same user licence. This can be a really helpful option when you have a PC at work and a laptop at home for example, you will still have exactly the same access across both devices.
Microsoft 365 licence pricing
Microsoft 365 business Basic is just that, it provides online access to Microsoft office apps including Word, Excel, Outlook and teams access, 1tb of one drive storage and standard security. The cost of a Business Basic licence is £4.50 per user, per month on an annual subscription.
Microsoft 365 Apps for Business includes the same as Business Basic, but with desktop versions of the office applications. The cost of an Apps for Business licence is £7.90 per user per month, with an annual subscription.
Microsoft 365 Business Standard provides everything included with the first two options, with more autonomy with reporting tools, webinars and customer appointments. A Business Standard licence is £9.40 per month.
Microsoft 365 Business Premium provides you with all the desktop Office applications, OneDrive storage and reporting tools you will get with Business standard, but you will also have access to Intune Microsoft mobile device management system, Advanced threat protection and Azure. With a Business Premium licence, you will also have access to Microsoft Defender for Business. A Premium licence is priced at £16.60 per user per month.
Do you want to save time and hassle by moving your licence administration to Valto?
Add ons and extra plans
Once you have decided which core licence your user need, you may want to consider looking at Enterprise Mobility Security licences (EMS) and Microsoft Dynamics licences if you are wanting to look at any HR, Finance, Sales or Marketing tools.
Benefits of a Microsoft 365 licence
There are a range of benefits that come with a Microsoft 365 licence. There is a choice of plans available to ensure that you are only paying for the services you will need and use. It is scalable, so you have the option to increase your licences as your business grows, however, you can also reduce the number of licences if you have a leaver for example, or even transfer the licence to a new user from someone who has left your business or no longer requires a licence. This means you will no longer be paying for licences that will go unused or for a service you no longer need.
You can make use of your licence on multiple devices including mobile devices, enabling you to access your apps and data on your PC or laptop as well as your phone/s or tablet/s.
When we take care of your Microsoft 365 licencing at Valto we can remove all the hassle of having to do any administration. We can fully support your licence needs from upgrading your licence plan if needed to transferring licences to other users.
Microsoft 365 licence support from Valto
At Valto we have a team of highly skilled Microsoft professionals that will be able to help you with both the set up and continued support with your Microsoft licencing. We will take to you about all the different options you have after taking the time to understand your business and business needs. From here we will be able to recommend the best licence for you based on your business requirements and budget. We can guide you on different options to streamline current processes to ensure you are getting the best from your Microsoft Licencing.
Are you looking for advice and support with your Microsoft 365 licencing?
Frequently Asked Questions
How do I know which licence I need?
Here at Valto we can offer expert advice and guidance on the best licence choice for you. As Microsoft partners, we have all the information available and are proactive in notifying you of any changes to licencing structures well in advance so there are no surprises.
Can I have different licences with one subscription?
Yes, you can opt to use different licences for different users. For example, if you have different teams in your business, office workers and shop floor workers, You can choose to provide the office workers with a full Business Premium licence whereas the shop floor workers may only have the Business Basic if they do not tend to use Office applications as much.
Can I upgrade my licences from Business Standard to Business Premium?
If you opt for Business Standard licence but then feel you would like to upgrade, you can do so at any time. Simply let our team know and they can make the changes for you in your Microsoft administration portal.
To get started with Valto and take your business to the next level, get in touch with our team today
What Our Customers Are Saying
"Valto's sharepoint solution has transfrmed the way we store, organise, and access info. They have designed a tailored sharepoint environment that aligns perfectly with our business objectives and processes. The solution has empowered us to centralise our documents, create efficient workflows, and establish effective knowledge sharing practices."
"Thanks to Valto's Visitor Registration App, we have gretaly improved our visitor management process. This has resulted in better security, and a more welcoming experience for our visitors. We highly recommend Valto for their expertise in developing customised visitor registration solutions that meet the unique needs of organisations like ours."
"With Valto's employee onboarding system, it has transformed our onboarding experience - New hires now have a centralised place for all of their onboarding and training needs, which can be personalised to them - Great work "