We excel in simplifying the intricate and occasionally challenging migration process on your behalf. Whether you require individual or bulk user additions or need to migrate various types of IMAP mailboxes to Microsoft 365 or Office 365 mailboxes, we’ve got you covered.
Our process is straightforward and customised to suit each unique company’s needs. We collaborate with you to identify the source IMAP server, whether it’s Gmail, Yahoo, or a custom IMAP server, and gather all the essential login credentials for every email account that necessitates migration.
Data security remains our utmost concern. We implement measures to guarantee the protection of your data throughout the migration process. Additionally, we offer the flexibility to schedule the migration at a convenient time for your business, minimising any potential disruptions.
Are you looking to migrate your business’s email communication from an existing email server to Microsoft 365 or Office 365? At Valto, we specialise in simplifying this complex and sometimes stressful migration process for you. Whether you need to add users individually or in bulk, migrate other types of IMAP mailboxes to Microsoft 365 or Office 365 mailboxes, or manage complex tasks like DNS record adjustments and MX record configurations, our email migration services have got you covered. Our expertise ensures that every aspect of migrating your IMAP mailboxes, including mail folders, is handled efficiently and securely.
With a comprehensive approach that includes using migration tools, we make migrating your IMAP mailboxes a hassle-free experience.
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What is IMAP
An email protocol serves as the means by which two computers establish communication and exchange information between them, with one functioning as the sender and the other as the receiver. IMAP or Internet message access protocol represents one of the three commonly employed email protocols, with the other two being SMTP (Simple Mail Transfer Protocol) and POP.
Acting as the intermediary between these two devices is the mail server. The email protocol plays a critical role in determining how the server handles the storage and deletion of messages, thus directly influencing the user’s email experience.
In an IMAP system, the server retains your emails even after they have been delivered. When you access a message received via IMAP, your device doesn’t download or store the email locally; instead, you read it directly from the server.
Our Tailored Migration Process
Our process is simple and tailored to each individual company. We will work with you to determine the source IMAP server, whether it’s Gmail, Yahoo, or a custom IMAP server and collect all necessary login credentials for each email account that requires migration.
This initial consultation will help us calculate the amount of data to be migrated for each mailbox and help us estimate the time required for the migration process.
Before the migration process begins, we will also examine your data for any potential issues, such as the size and format of attachments, folder structure discrepancies, or any other factors that might impact the migration process.
Finally, we will create and prepare the new Office 365 environment by creating user accounts and assigning them appropriate licenses. We will ensure that the usernames match the email addresses from the source IMAP server, which will streamline the migration process and minimise disruptions.
After we are sure that your data is safe to migrate, we can agree a date and time with you to start and complete the migration.
Benefits of Migrating to Microsoft 365
Transitioning from an IMAP server to Microsoft 365 offers advantages that can significantly contribute to your business productivity, collaboration, and overall efficiency.
IMAP servers typically only synchronise email, leaving out calendar items or contacts while Microsoft 365 synchronises all types of data, including email, calendar items, contacts, tasks, and notes.
You will also find that IMAP servers often have limited storage space, which can be dependent on the service provider. When you move to Microsoft 365 you will have access to ample mailbox storage per user, with a standard allocation of 50GB.
IMAP doesn’t include productivity software, necessitating separate solutions for office productivity tasks. Whereas Microsoft 365 offers access to the Office suite, which includes applications like Word, Excel, PowerPoint, along with additional tools such as SharePoint, Teams, and OneDrive.
If you would like to use advanced features like folder creating and email flagging on all devices you will not be able to achieve this with IMAP, however Microsoft supports advanced email features consistently across all devices.
Security features will vary depending on the provider with an IMAP server, but with Microsoft 365 you will be able to access robust security features as part of the package, such as Advanced Threat Protection, data loss prevention, and more.
When it comes to back up with IMAP you may need the help of third party solutions. But Microsoft 365 simplifies data backup and recovery with built-in options, reducing the need for additional third-party tools.
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Frequently Asked Questions
What is IMAP, and why should I consider migrating from it to Microsoft 365?
IMAP, or Internet Message Access Protocol, is an email protocol that allows you to access your email messages stored on a mail server. Migrating from IMAP to Microsoft 365 offers numerous benefits, including synchronised email, calendar, and contacts, access to productivity tools like Office apps, enhanced security features, and simplified data backup and recovery.
Can you migrate email accounts from different IMAP providers to Microsoft 365?
Yes, our email migration services support the migration of email accounts from various IMAP providers, including Gmail, Yahoo, and custom IMAP servers. We work with you to collect the necessary login credentials and ensure a smooth transition.
How is the data volume for each mailbox calculated during the migration process?
We calculate the data volume for each mailbox during the initial consultation. This involves analysing the content of each mailbox to determine the amount of data to be migrated. This helps us estimate the time required for the migration.
What steps are taken to ensure a seamless migration process?
Before migration begins, we thoroughly examine your data for potential issues such as attachment size, format compatibility, and folder structure discrepancies. We also create and prepare the new Office 365 environment, matching usernames to email addresses for minimal disruptions.
Is my data secure during the migration process?
Yes, data security is a top priority. We take steps to ensure the safety of your data throughout the migration. We can also schedule the migration at a convenient time for your business to minimise any potential disruptions.
What benefits does Microsoft 365 offer compared to my current IMAP setup?
Microsoft 365 provides synchronised email, calendar, and contacts, along with access to the Office suite, advanced security features, and data backup options. It enhances productivity, collaboration, and overall efficiency for your organisation.
Do I need to purchase Microsoft 365 licenses separately for the migration?
We assist in creating user accounts and assigning appropriate licenses as part of the migration process. However, the cost of Microsoft 365 licenses may be separate and depend on your specific requirements.
What is the expected downtime during the migration process?
We work with you to schedule a migration date and time that minimises downtime. The extent of downtime can vary depending on factors such as the volume of data to be migrated and the complexity of your setup, but we strive to keep it as brief as possible.
Will I receive support and assistance throughout the migration process?
Absolutely. Our dedicated migration services team is available to provide support and guidance at every step of the migration process, ensuring a smooth and successful transition to Microsoft 365.
To get started with Valto and take your business to the next level, get in touch with our team today
What Our Customers Are Saying
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