Office 2019 vs Microsoft 365 – What are the differences?

Please note: This page was most recently updated in September 2022 to feature up-to-date information.

Office 2019 and Microsoft 365 are both widely used by millions of companies worldwide. Office 2019 and Microsoft 365 both offer users similar applications, although there are a few key differences between the two.

Office 2019 is available as a one-time purchase and allows you to install all your Microsoft apps onto your computer permanently. This was the original methodology for acquiring Microsoft applications and does not require a connection to the Microsoft cloud to perform. However, you will not receive upgrades when new software is released.

On the other hand, Microsoft 365 is a subscription service that stores all your applications and information in the cloud. Cloud storage allows you to access your data from anywhere in the world. There is now a range of subscriptions available for individuals and businesses of all sizes that are paid either monthly or yearly.

Read on to discover the differences and similarities between Office 2019 vs Microsoft 365. If you are struggling to find the best Microsoft offering for your personal or business needs, contact the expert team at Valto today!

What is Microsoft 365?

Microsoft 365 includes Microsoft PowerPoint, Excel, Word, OneNote, Planner, Teams, SharePoint and much more. It is essential for any business, as every application within Microsoft 365 works together and connects seamlessly. Microsoft 365 is also cloud-based which enables you to work from any device, anywhere in the world, if you have an internet connection.

What are the benefits of Microsoft 365?

Real time collaboration

With a Microsoft 365 subscription, you also receive extra online storage and cloud-connected features that help you collaborate with members of your team in real-time. Additionally, Microsoft 365 lets you share mailboxes, calendars, and contacts. This makes scheduling meetings easy and saves time going back and forth.

Yammer is also a feature within Microsoft 365. This feature has a news feed section. Any posts in the news feed will instantly notify the entire team. Anyone can comment on these posts, and it is similar to having a social network for your organisation.

Automatic upgrades

Microsoft 365 includes automatic upgrades. This means that whenever Microsoft releases any updates, they will be performed automatically, so you will always have the latest version of the software available at no extra cost. In addition to always receiving the latest updates, software, and tools, any new security updates and bug fixes will also be applied automatically to ensure full protection.

What is Office 2019?

Office 2019 also comes with all the applications that are included in a Microsoft 365 subscription, such as Word, Teams, PowerPoint, Excel and more.

Office 2019 does come with the capability to download the apps onto your mobile phone. Although, this only allows access to the application’s most basic features and does not include any extras. This has the potential to make on-the-go collaboration more difficult for users.

What are the benefits of Office 2019?

Remote working capabilities

Office 2019 users can connect their accounts to the cloud so that remote working is made easier. Although, unlike Microsoft 365, which comes with OneDrive storage space, Office 2019 does not.

This means that Office 2019 users do not get access to the online versions of apps such as Word, PowerPoint, and Excel. Therefore, you would have to manually transfer your files from each device. This is especially challenging when the modern workplace is becoming increasingly reliant on hybrid working.

Microsoft 365 vs Office 2019 – Cloud storage capabilities

The cloud capabilities of the two options clearly outline the differences between Microsoft 365 vs Office 2019. Office 2019 doesn’t need to interface with the cloud as standard. However, you can still use mobile apps for iOS and Android to edit files on the go. But, without a cloud storage solution like OneDrive, you will not enjoy seamless data transfer.

On the other hand, Microsoft 365 comes with complete cloud integration. This allows you to quickly and easily access your files on the go. It also makes it incredibly easy for you to transition between devices and offices. As a result, Microsoft 365 is perfect for modern businesses that operate across multiple sites or have implemented hybrid working.

Are Microsoft Office 2019 and Microsoft 365 Apps the Same?

When comparing Microsoft Office 2019 vs Microsoft 365, it is important to understand the differences in their applications. Office 2019 only included the essential Microsoft programmes like Word, Excel, Powerpoint, Access, OneNote, and Skype.

This is an ideal package for home and student use, but businesses might be looking for a more robust package of applications. As Office 2019 is a one-time purchase license, if you want to stay at the forefront of Microsoft technology, you will have to buy the newer versions of your applications as they are released.

One of the biggest advantages of Microsoft 365 is its cloud capabilities. As your applications are stored online, you will receive the benefit of automatic software updates whenever there is a new Microsoft release. Your cloud solution is also cheaper and quicker to scale up if your usage requirements change.

Microsoft 365 comes with virtually every application in the Microsoft family, including newer releases like Teams, Editor and Excel Money. This makes it an all-encompassing solution that is a dream come true for businesses.

Microsoft 365 vs Office 2019 licenses

There are a variety of licences and packages available when purchasing Office 2019 or Microsoft 365. To make things easier, the Microsoft experts at Vato have outlined the licenses for both, so you can properly compare Office 2019 vs Microsoft 365.

There is also a range of specialist Microsoft licences available for charities, healthcare services and more. If you want to know more about unique Microsoft licenses, contact the professional team at Valto today.

Microsoft 365 licenses

Microsoft 365 licenses are paid for on a per user, per month basis. Continuous technical support for the duration of your Microsoft 365 subscription is included at no extra cost. There are many different business options, including:

Microsoft 365 Business Basic
Microsoft 365 Business Standard
Microsoft 365 Business Premium
Microsoft 365 for Business or Enterprise

With so many options, find the best Microsoft 365 package for your home, business or educational needs. For the very best advice, talk to the specialist team at Valto. We will also be able to assist you with installation services and dedicated aftercare.

Office 2019 Licenses

Office 2019 is a one-time purchase. This means that once you have purchased Office 2019, you can use it for as long as you like without any additional cost. With home, student and professional plans, there is a range of options available. To find the best Office 2019 license for you, talk to the expert team at Valto today.

Although, this also means that when Microsoft updates their software, you would have to purchase the latest version again at full price to enjoy any software, tools, security, or bug fix improvements. Office 2019 does not include ongoing technical support, but Microsoft does supply users with initial installation support.

Conclusion – Microsoft 365 or Office 2019?

To conclude, for business users, a Microsoft 365 subscription would be the most beneficial option between both Microsoft 365 and Office 2019. This option allows organisations to customise their subscriptions to better suit their needs based on their business size and the number of users.

Furthermore, whilst Office 2019 is still relatively new, Microsoft has announced that extended support for Office 2019 is going to be phased out and subsequently end in 2025. Although users will still be able to use the apps that are included in their purchase, no more updates or security fixes will be released for the software after that time.

Are you looking to install Microsoft 365 or Office 2019 in your home or business? Talk to the specialist Valto team today!

Frequently Asked Questions

Is it worth buying Office 365?

Microsoft has announced that extended support for Office 2019 is going to be phased out and subsequently end in 2025. Furthermore, Microsoft 365 has many additional benefits. We would suggest purchasing Microsoft 365 instead.

Is Microsoft Office 2019 discontinued?

Office 2019 has not been discontinued. Although, Microsoft has announced that extended support for Office 2019 is going to be phased out and subsequently end in 2025.

Is Office 2019 a subscription?

Office 2019 is a one-time purchase. This means that once you have purchased Office 365, you can use it for as long as you like with no additional cost.

What apps do I get with Microsoft 365?

Popular apps such as Word, Excel, PowerPoint, Outlook, OneDrive, OneNote, and many more are available within Microsoft 365. For a full breakdown application inclusions, contact Valto today.

Are there different Microsoft 365 plans?

Yes, Microsoft 365 consists of family, business, and enterprise plans. To find the very best plan for you, contact the expert Valto team today.

To get started with Valto and take your business to the next level, get in touch with our team today

See what our amazing clients are saying

[testimonial_rotator id=15860]

Chester Zoo Case Study

Chester Zoo was opened in 1931 by George Mottershead and his family. They are home to more than 20,000 animals and 128 acres of gardens. Chester Zoo is a conservation and education charity that is...

Energy One Case Study

Energy One is a global supplier of software products and services to wholesale energy, environmental and carbon trading markets. Listed on the Australian Stock Exchange (ASX:EOL) since 2007, but with more than 15 years of...

Sportily Case Study

Sportily is creating a network of sport and faith groups across Gloucestershire. Sportily’s team consists of 12 paid and 50 volunteer coaches who work to deliver a wide range of sport and activity sessions in...