Using artificial intelligence insights, Microsoft Viva Topics curates a selection of knowledge and information on relevant subjects. Your team can learn around their job and company all within one app for easy access.
Managers and leaders in businesses can share learning, training, important updates and more. Viva automatically creates topic pages which are easily accessed by your team. They can contain information including relevant contacts, important documents and related sites to visit.
At Valto we specialise in all things Microsoft. So from implementing Viva Topics to integrating it with the rest of the Viva Suite, to setting up Teams and sorting your Microsoft 365 licence, we can help. We’ll streamline everything so you get the best value and performance.
Valto’s team of Microsoft Viva specialists can help you set up topic cards and topic highlights to put knowledge to work. We’ll set your user accounts up, and show you how to integrate the module with the rest of the Viva Topics Suite.
What is Microsoft Viva Topics?
Part of Microsoft Viva – Microsoft’s employee experience platform – Viva Topics arms your team with knowledge and expertise. Connecting people with the right topics automatically, Viva topics uses AI to find relevant topics for every user to help them with knowledge, learning and more.
Working with Viva Connections, Viva Learning and Viva Insights, you and your team will be able to boost the work experience. Viva Topics uses a range of sources – including Microsoft Graph and Microsoft Search – to bring learning right into your Microsoft 365 apps. This way, knowledge happens without interrupting the flow of work, making the workday easier.
What does Microsoft Viva Topics do?
Put simply, Viva Topics uses AI to help connect users with the tools and information they need. Viva Topics automatically finds the right lists, knowledge and expertise to help your employees get ahead. Training and learning new roles can take time. Viva Topics cuts out the time it usually takes to hunt down information and presents it right in Microsoft 365 apps – like Excel, Outlook and Word.
Using AI, Viva Topics searches through your business to create and manage topics automatically. Things like particular files relating to a topic, the team members working on it and the pages about it – these are all included in topic cards. Users can browse topics in depth as they wish, using tools like SharePoint Search.
Topics may be shown on SharePoint pages in highlights, search results, on the topic centre hub, or within office applications.
See Viva Topics in action and learn how you can use it for your team
What is a topic in Viva?
Viva Topics uses AI to identify topics for your users. Topics are terms, phrases and words that are important for your organisation. Of course, every business is different and there are lots of different facets and elements of your business that may be important. Some of the types of information the Topics AI crawls include:
- Creative elements
- Fields of study
Once the AI identifies a topic, the tool creates a topic page. This page will include various bits of information about the topic, including acronyms, a short description, suggested contacts around the organisation, and relevant files and pages.
Who can use Viva Topics?
Using Viva Topics creates a number of different ‘roles’ for your team. While anyone – leaders and managers, specialists and team members – can use Topics, these are the roles available:
These users can see topic highlights within Microsoft Search and across SharePoint sites with Read access. Topic details and comments are also accessible.
Once assigned, Contributors in Viva Topics can edit and add to existing topics. They can also create new topics for the organisation. For total editability, the user administrator can allow Topic Viewers permission to edit, too.
These users are essentially in charge of the topic process. Knowledge Managers review the topics suggested by the Viva AI and confirm them as cards, remove them or edit existing topics.
Your Knowledge Admin will be in charge of the set up of Viva Topics, and manage all users and content. Knowledge Admins can assign other users to be Knowledge Managers or Topic Contributors.
Set up Topics for Microsoft Insights with the help of a Valto specialist.
Frequently Asked Questions
What is Viva Topics?
Viva Topics is a knowledge management system, part of the wider Microsoft Viva Suite. Topics are subjects, names, files and processes identified by an AI system as important to members of your team. The module collects, curates and saves different pieces of learning and knowledge, which are the saved for access by your team. Topics can be viewed in Microsoft 365 apps like Word, SharePoint and Outlook, so learning can be possible without disrupting the flow of work.
Is Microsoft Topics free?
Microsoft Topics is available on its own at a price of £3.00 per user per month, if your organisation has an applicable enterprise licence. For access to Viva Topics, Viva Learning, Viva Connections and Viva Insights, you can subscribe to the full Viva Suite annual subscription, which is £6.80 per user/per month. Speak to a Valto specialist for more information and the best pricing option for you.
How do I access Microsoft Viva Topics?
Set up and control Viva Topics in the Microsoft 365 admin centre. You’ll need to have the correct subscription or administrative licence to get started. For a full tutorial on setting up and accessing Viva Topics, check out this Microsoft Mechanics video guide.
To get started with Valto and take your business to the next level, get in touch with our team today
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