Modern Workplace
Microsoft Teams
You already pay for Teams. Most organisations use a fraction of what it does. Valto helps organisations get more from Teams they already own: structuring and governing it properly, replacing phone systems with Teams Phone, migrating from Slack or Zoom, and training people to work in it rather than around it. Our Modern Workplace specialists handle deployment, adoption and ongoing governance.
Trusted by organisations like yours
Get more value from Microsoft Teams
Many organisations adopt Teams as a replacement for email, meetings or instant messaging. While valuable, this often only scratches the surface of what's possible. What usually happens next is sprawl. Teams get created for a project and never archived, channels multiply, files end up in three places, and nobody can find the document they were sent last month. The tool works; the structure around it was never designed. Whether you're rolling out Teams, improving adoption or extending its capabilities, Valto helps organisations create a more connected and productive workplace. We start with how your people actually work, then design the structure, governance and training to match. Where it makes sense, we extend Teams into telephony, automation and Copilot, so more of your Microsoft 365 investment is being used rather than paid for.
What can Valto deliver?
Our specialists assess how Teams is currently used, where it is causing friction and what your organisation is already licensed for, before recommending an approach.
Teams structure and governance
Design team and channel structure, naming standards, lifecycle rules, guest access and archiving, so Teams stays navigable as it grows rather than becoming somewhere files go missing.
Teams Phone
Replace your existing phone system with telephony built into Teams, so calls, meetings and chat sit in one place and there is one supplier rather than two.
Migration from Slack, Zoom or Google
Consolidate onto Teams from other collaboration and meeting platforms, moving conversations, files and channels with a plan for what carries over and what does not.
Adoption and training
Structured training and change support for the people whose working habits have to change, delivered around your processes rather than as generic product training.
Document collaboration
Structure how files are stored, shared and found across Teams and SharePoint, so the version people open is the current one.
Extending Teams
Bring approvals, requests and business processes into Teams through Power Automate and Power Apps, and extend it with Microsoft 365 Copilot where the licensing justifies it.
Our Microsoft Teams services
Build a plan for successful adoption
We help organisations define governance, structure and collaboration strategies that support long-term Teams success. That includes deciding what belongs in Teams and what does not. Teams, Viva Engage, SharePoint and email each do something different, and organisations that never draw those lines end up duplicating information across all four.
Common Microsoft Teams use cases
Microsoft Teams is far more than a messaging and meetings platform. It acts as a central workspace that brings together people, information and business processes.
Collaboration & communication
Connect teams through chat, meetings, calls and channels, with a structure people can navigate.
Document management
Work on shared files and content directly within Teams, with one current version rather than several.
Teams Phone
Bring telephony, meetings and collaboration together in a single platform, replacing a separate phone system and supplier.
Process automation
Connect Teams with Power Automate and Power Apps so approvals and requests happen where people already are.
Employee experience
Provide a central location for communication, resources and knowledge sharing.
Microsoft 365 Copilot
Extend Teams with AI-powered productivity and collaboration tools, where the licensing justifies it.
Turn Teams capability into business value
Teams is already on your licence. The value comes from what you structure, automate and train people to use. Our specialists target the work where it changes something measurable.
COMMON TEAMS CHALLENGES WE SOLVE
Expertise for the issues that stop Teams delivering
Many organisations successfully deploy Teams but struggle to achieve consistent adoption and measurable business value. Common challenges include:
- Unstructured team and channel sprawl, with no naming or lifecycle rules
- Poor document management, and no agreement on what belongs in Teams or SharePoint
- Low user adoption, with people continuing to work by email
- Governance concerns, particularly around who can create teams and invite guests
- Limited integration with business processes
We're one of the UK's few Microsoft partners to hold all Microsoft Solution Partner designation badges, across all Solution Partner designation pathways. For our clients, that means access to specialists who understand both the technology and the behaviours that drive successful collaboration. Whether you're deploying Teams for the first time, improving governance or looking to unlock new capabilities, we help organisations create connected and productive ways of working.
Why organisations choose Valto
Connected, across Microsoft
Teams works best when the boundaries are clear
Teams, SharePoint, Viva Engage, Outlook and Copilot overlap. Without a decision about what belongs where, organisations end up storing the same information in several of them and trusting none. Valto brings together expertise across Microsoft 365, SharePoint, Power Platform, Dynamics 365, Teams Phone, security and Microsoft 365 Copilot. That lets our specialists draw those boundaries deliberately, connect Teams to the business processes around it, and recognise when the answer is a change to how people work rather than another tool. The result is a more connected workforce, improved productivity, and fewer barriers between people, information and business processes.
How we deliver Microsoft Teams projects
Our five-step process is clear and transparent from start to finish. From understanding how Teams is used today, through to structuring, deploying and embedding ways of working people stick with.
1Discovery
Current state & opportunities
We assess how Teams is currently being used and identify opportunities for improvement, including sprawl, licence utilisation and where people are working around it.
- 2
Strategy
The right collaboration approach
Together we define governance, structure and adoption goals that support your organisation, including what belongs in Teams and what belongs elsewhere.
3Deployment
Connected ways of working
We implement Teams, integrations and supporting Microsoft 365 capabilities, including telephony and migration from other platforms where relevant.
4Adoption
Empower your users
We support onboarding, communication and training to help users embrace new ways of working, focused on the people whose habits actually have to change.
5Optimisation
Keep ahead
As requirements evolve, we help refine governance, improve adoption and unlock additional capabilities.
The team driving you forward
“We are extremely pleased with the solution Valto has provided. They replaced our outdated SharePoint system and have made it easier for our employees to find what they need, and keep all documents up to date and organised. Highly recommended.”
You may also be interested in
Frequently asked questions
Free Microsoft Teams Consultation
Ready to get more from Microsoft Teams?
Whether you're planning a migration, improving adoption or looking to unlock more value from your Microsoft 365 investment, our specialists can help identify the right next step.
Microsoft Teams specialists
Speak directly with consultants who design and deliver modern workplace solutions every day.
Practical advice
Clear recommendations focused on outcomes, adoption and productivity.
Start with what you own
We assess what your licences already cover before recommending anything new.