Official Microsoft Office365 Implementation Services

With Valto, you can rest assured that you’re in the most capable and experienced hands. Our team members were trained at Microsoft, by Microsoft, so when it comes to Office365 migration projects, we know just what to do. We’ll handle your Office365 adoption from start to finish.

We’ve worked with businesses up and down the UK for years, getting hands-on experience working with businesses of all sizes and types. We’ll apply our years of industry experience and top-level Microsoft-accredited learnings to your project.

• A personalised implementation plan designed around your business
• Email migration and data integration
• A one-on-on consultation with our team
• Training and tutorials on the Office365 system
• Ongoing maintenance and management across the platform
• Troubleshooting and emergency rescue support
• Help liking mobile devices to the cloud environment
• Implementation assistance from adoption specialists
• Full and comprehensive Office365 migration services
• Long-term user support – we’ll be on hand for updates, additional features or anything else
• Robust post-adoption strategy built around your business

The team here at Valto have plenty of experience handling user adoption of Office365, but it’s still useful for your team members to know implementation best practices before the actual migration project begins. Read on for our ultimate Office365 implementation checklist to get you in the right place to get started.

Step 1: Initial planning – communication and getting the team on board

It might seem like common sense, but it’s really important to make sure all business users – the people who actually use Office applications day in, day out – are kept up to date and understand why you’re migrating the system.

Communicating timescales and setting expectations is a key step in your plan. Everyone in your organisation will need to know how they will be affected and when projects can be streamlined. This is where Valto’s Microsoft experts can help you draw up a realistic migration plan and map out the timeline.

Step 2: Create an inventory of your current environment

Before transferring everything over to the new Office365 landscape, make a list of everything your existing IT landscape. This might include:

• User account data like logins and email addresses
• File storage details (locations, intranet hosting, storage locations)
• Network architecture (proxy and firewall configurations, DNS hosts, etc.)
• Details of any integrated programs (e.g. CRM, workflow and mail enabled platforms)
• All information for any programs you plan to migrate (this might include intranet sites, messaging apps, meeting systems etc.)
• Collate mailbox details (quantity and size of each)
• Identify all data required to move from on-premises system
• Record network bandwidth for the migration
• Decide mobile access requirements for each user
• Assess any compliance issues or industry requirements that could affect migration (e.g. data storage)

Unsure which data you need to record and collect? Our specialist Office365 Consultants can take a full audit of your system and take care of all the details safely and securely.

Step 3: Prepare to move to the cloud

Next, you’ll need to set up the system to host your users and data. There are a number of steps you might need to follow for this process, including:

• Verify your domain name via the Microsoft Online Services portal
• Make sure Active Directory is clean and up to date – remove any inactive users
• Enable single sign-on protocols and verify any identity requirements
• Create DNS records in order to migrate domain traffic
• Configure Exchange servers to work with email accounts
• Migrate existing SharePoint content to the new architecture
• Install and configure any messaging or client applications

Step 4: Migrate your on-premises data

At this point you’ll be moving on-premises business data over to the new cloud environment. You should have already mapped out this process during your initial inventory stage; this is actually a good opportunity for a bit of housekeeping – you only want to be bringing up to date, required and relevant files over to Office365. The shorter the list of things to move, the shorter the implementation process will be!

Licences will need to be assigned to each user, and services such as Exchange Online and SharePoint will need to be enabled. This is a cloud-based system after all, so you’ll want to check mobile devices are authorised and syncing correctly. At this point you’ll also want to make sure everyone in your team knows how to use the various Office applications and tools. Our Office365 deployment specialists can provide tutorials and training to get your team off to a running start.

Getting your Office365 implementation right is the first step in moving your business into the future. As you can see, it can be a complex process involving vital steps. Our implementation services will take into consideration issues and opportunities you might not have thought of, and will be on hand to ease any pain points and troubleshoot any and all migration issues.