GDPR compliance management has quickly become one of the key tenets of any business, no matter the industry. Maintaining airtight security for data and adhering to ever-changing industry requirements, rules and regulations has become a full-time job.
Use Microsoft Office 365’s security features to keep your business and sensitive information safe and comply to data regulations effortlessly. Everything from email security to threat protection from cyber criminals can be easily added to your Office 365 system.
At Valto, we specialise in all things Microsoft. From installation and audits to migration, Microsoft training, troubleshooting and implementation, we’ll take care of it. When it comes to security and compliance, we’ll work with your business to ensure every file and folder is protected according to your industry’s regulations. Been hacked? We can help.
We work on a case by case basis, so every project we take on is different. We know that every industry, every business and every team is different, with unique requirements. We start with a complete audit to understand how you work and what you need our guidance on. Next we’ll work to implement cutting edge security and compliance systems so you can get on with work without having to worry. We can complete a checklist to ensure you’re meeting the threshold for a specific industry accreditation, set up a data loss prevention (DLP) platform, or perform a top level security overview surveying every area of your business.
Office 365 security risks and things to look out for
It’s always important to be vigilant in matters of the internet, business and data protection of course – but with so many online applications and file sharing platforms to work with these days, it’s more vital than ever.
- Phishing scams
- Data security breaches
- Imposter email
- Virus infections
Don’t leave your security and compliance to chance – let us take control and ensure everything is up to date. At Valto, our team of specialists was trained by Microsoft directly, so we know the proper ways to set up systems, upgrade them, migrate them and arm them with the most up to date and cutting edge security.
We’ll complete an initial security audit and identify areas you could improve security. If you’re migrating data to Microsoft Teams or PowerApps, we’ll help ensure all your information is transferred safely and securely.
We’ll ensure applications like Sharepoint Online are correctly configured. We can help set up administrative accounts to control the most sensitive data, onboard new members of your team to set the correct permissions, fortify your email and file sharing servers, and troubleshoot if you happen to fall victim to malicious links hidden in a phishing attack.
In short, Valto will keep your Office 365 system running efficiently, working as it should and as safe as it can be.
What is Microsoft Secure Score, and how do I use it?
Microsoft Secure Score measures your company’s security processes and systems. The higher the score, the more positive actions you’ve put in place. You’ll receive Secure Score recommendations for your system, which can highlight potential weaknesses or problem areas in your overall cyber security system.
You can find your Secure Score and associated recommendations in the Microsoft 365 security centre dashboard. Your Valto security specialist will help translate the secure score metrics and implement the recommendations in the most efficient and cost-effective way for your business.
Email security made simple
More than 90% of targeted cyber attacks originate from emails. Everyone’s familiar with the concept of a phishing attack, but often they’re so well disguised or masked that they slip through our personal security nets. An email might look like it’s come from a reputable source or recognised contact and actually be a cleverly disguised hacking attempt with malicious links hidden within the email body.
Not all dangerous emails contain active malware, either. Some might simply be phishing scams designed to gain your trust and lure you into replying. To ensure your business is kept secure 24 hours a day no matter who sends messages to your team, we’ll look at every aspect of your system for potential security breaches and put measures in place – including encrypted email protection and other security strategies.
Data protection and secure information management
In the modern world of GDPR, it’s more important than ever to be vigilant about data storage, management, handling and disposal. Equally, as the world becomes smaller and technology brings global businesses and clients together, the amount of sensitive and personal data businesses have to manage grows.
The Valto team will conduct an advanced threat protection audit to clear out any potential weaknesses or pain points in your system. We’ll also go through every required regulation for your business to make sure your data protection protocols are up to date. We will act as your Microsoft security and incident response team – you can call us in an emergency or with any queries around security and compliance.
Frequently Asked Questions about Office 365 Security Services
How secure is Office 365?
This is a common question, largely because Office 365 is a cloud based platform. While no platform can ever be certified as 100% secure, there are plenty of security features and optional settings to enable in Office 365 that can make your company’s sensitive information and data incredibly safe. Microsoft won’t own your data and use service-side systems to keep all your data encrypted.
How secure is Office 365 email?
All email data within your Office 365 user account is encrypted. While in transit as it’s being sent, your email will be converted into ciphertext that’s completely unreadable. It’s then turned back into plain text once it arrives in the recipient’s inbox. There are currently three encryption models available within the Office 365 world – known as OME, IRM and S/MIME. Ask a member of the Valto team how we can help secure your email.
Can other people access my data in the cloud?
Microsoft’s authentication process means your data is as well protected as possible. Your data will be secured behind Azure Active Directory authentication. The Azure Rights Management system encrypts files and folders across multiple devices to keep information safe.
How do I check my Secure Score in Office 365?
Log in to the Microsoft 365 Security Centre to view your Secure Score and any associated recommendations and security strategies.
What’s the best way to improve Office 365 Secure Score?
Taking steps like enabling multi-factor authentication, implementing a password expiry and change policy, and regularly reviewing all app permissions will help create a secure environment for your data. Follow all the recommended steps that appear in the Microsoft 365 Security Centre, and implement a Valto Microsoft security audit regularly to make sure everything’s as it should be.
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