Skip to main content
Valto — Keep ahead of tomorrow

Case study

Hafod cuts costs with Migration to Microsoft 365

Hafod is one of the leading not-for-profit housing, care, and support providers in South Wales. With over 1,200 employees and services spanning across eight local authority areas, Hafod delivers affordable housing, community support, and residential care to more than 16,000 people annually.

MigrationHousingNon-Profit
Hafod logo

Hafod is one of the leading not-for-profit housing, care, and support providers in South Wales. With over 1,200 employees and services spanning across eight local authority areas, Hafod delivers affordable housing, community support, and residential care to more than 16,000 people annually.

The Solution

Valto partnered with Hafod to deliver a structured, phased migration to Microsoft 365. The project began with a high-level digital transformation workshop to understand strategic goals. This was followed by detailed workshops with each directorate to map out current data usage and design an optimal future structure. The migration was then executed in batches. Pre-migration steps included data clean-up and configuration, followed by scheduled migrations and hands-on post-migration support. Finance received specialist attention, with parallel workshops focused on link remediation for their complex spreadsheets to ensure no downtime or broken workflows. Post-migration reviews ensured each department had the right tools and training to succeed. A core objective throughout was to create a standardised way of working that enhanced security, accessibility, and governance while reducing data duplication.

Ready to Achieve Similar Results?

Let’s discuss how we can transform your operations and drive measurable results.
Hafod modernises legacy systems and reduces IT overhead with a seamless move to Microsoft 365.
Project Type: Migration   Sector: Non-Profit

Want to achieve similar results?

Hafod cuts costs with Migration to Microsoft 365

Improved
Collaboration
Cloud-First
Platform
Reduced
IT Costs

The Challenge

Hafod was operating on ageing, end-of-life file servers that had been temporarily migrated to Azure. While this provided short-term continuity, it introduced large hosting costs and did not address deeper issues around collaboration and data management. File sharing across departments was complicated by rigid security structures and fragmented data. Their teams, especially Finance, relied heavily on complex spreadsheet links, which created operational risk and limited their ability to evolve. As part of a broader digital transformation strategy, Hafod aimed to transition to Microsoft 365 but required support in doing so without disrupting critical day-to-day operations.

Outdated Process

Limited Visibility

Poor Integration

By moving to Microsoft 365, Hafod significantly reduced its IT costs and eliminated the risks associated with legacy infrastructure. Teams now benefit from easier, more secure collaboration, with structured SharePoint environments replacing previously siloed and inconsistent file shares.

The migration also allowed departments to reassess how they work with data, creating opportunities to streamline operations and improve oversight. With a cloud-first platform now in place, Hafod is well-positioned for future digital transformation initiatives, including the potential adoption of AI and other modern technologies. Valto’s delivery laid the foundation for long-term growth and innovation.

The Results

Reduced
IT Costs
Improved
Collaboration
Cloud-First
Platform

Talk to our team

Speak with us here

More of our work

grwp cynefin logo
Case studyAzure

Grŵp Cynefin Improves Security and Access with Azure Hybrid Infrastructure

Grŵp Cynefin is a large cooperative and housing association based in North Wales. With more than 4,800 homes under management and over 300 employees, the organisation provides not only social and specialist housing but also a range of community services, including Care & Repair agencies, Rural Housi…

12 November 2025

Vertical Systems logo
Case studyAzure

Vertical Systems Azure Migration to Retire On-Prem Infrastructure

Vertical Systems is one of the longest-established providers of travel technology in the UK. A family-owned business founded in 1981, they are best known for their award-winning Tarsc platform, a leading front and back-office travel management system used across the industry.

13 November 2025